Contract management for architects
4.4/5 (10 reviews)rform is a contract administration solution designed specifically for architects with tools for organizing and standardizing project contracts. The cloud-based rform application allows users to log, review, and track submittals, store files online, and create and distribute change orders, progress claims, and RFIs. Collaboration is facilitated with tools for contractor and consultant self service login.
The web based construction contract administration tool allows architects to create and issue important change orders, request for information (RFI) forms, progress claims, and site instructions. All forms include history tracking and are stored within the rform app for easy retrieval. Forms are also automatically logged and numbered as they are created with aspects such as liens, holdbacks, and taxes calculated automatically.
Architects, contractors, and consultants can work collaboratively on projects using rform’s self-service portals. Contractors can login in order to add their quotes and price breakdowns, create request for information (RFI) forms, or submit shop drawings, and consultants can access the self-service portal to add comments to projects and upload submittal reviews.
Changes can be accepted online in real time in order to avoid delays in the construction process and users can set up approval workflows and assign rights to specific users based on their roles. With rform businesses can ensure that all forms are standardized with the correct formatting and company logos, and adhering to the business terms and conditions.
Pros
it keeps the contractors and leads and the Owner in touch so nothing is missed by any of them
Cons
when it goes down. I'm thinking a notification should be sent out to everyone involved with RForm letting them know that it is not working and how long it is anticipated to be before it is up and running again
Thank you Debbie for your review! Your suggestion is appreciated! We will endeavor to provide notice in the future the next time we are maintaining the servers or have any disruptions. Thank you for using Rform!
Reduced a lot of waste in our CAFR processes, allowing the Contract Administrator to focus more on value-adding activities. Keeps everything accessible to the project team.
Pros
Rform was our choice in software because it was simple, easy to on board, and the pricing model made sense for us to try it for a few projects. The customer support has been A+. We really appreciated the hands-on approach they took with helping us understand where the software fit in our current CAFR processes, and then helping to on board the first round of staff, the contractor, and client. There could be more features, but in all honestly most of those things go unused. The core functionality is solid.
Cons
The two things I would like to see improved with the software are having a mobile application, or a very friendly mobile site, and adding support for digitally signing documents.
Hi Adam,
Thanks for your review and valuable suggestions for RForm improvements. We will be adding these to our development priorities.
Thanks for using RForm : )
Rform saves us time and produces accurate documentation.
Pros
Rform is accurate and saves us time. Producing contract admin documents with typical office software is slow and inaccurate compared to Rform.
Cons
We would like to see more flexibility. Some contracts are more complex than others and telling a client or contractor "our software can't do that" is not an acceptable excuse. In the past we have also found it difficult to get a hold of anyone to help us in customer support.
Hi Clay,
Thank you very much for you review and also for your RForm improvement suggestions.
We welcome any feedback on the types of contracts you are encountering on your projects, and we will see what can be done to have RForm also handle those.
We apologize for any delay that you may have encountered with our customer service department responding to your questions, and we will work to reduce those response times.
Thanks for using RForm : )
Pros
I like being organized with my subtrades and PCOs, RFIs, SIs etc. It is all clear in one spot. Provides accountability.
Cons
Nothing bad to say about the software, best bang for your buck!
I would like to see removing files a little easier, took a while to figure out.
Thanks for your Review Eric,
Always happy to hear from our valued customers.
Thanks for using RForm : )
Its the best we have found so far but lacking in many features that would make it easier to use.
At this point we would switch to a new service if they have the features we have asked rform to provide for several years now.
Pros
Made in Canada for use with CCDC style contracts
Cons
Clunky ftp based files sharing - we end up making separate pdf of all issued documents and manually email them to Contractors so they can use them without having to log-in and download each item.
Poor security for audit trail. As Prime Consultant, we can accept changes on behalf of the Contractor and Owner which is highly inappropriate. The security settings for access should be customizable by project needs
Interface is intimidating to new users especially Owners and Contractors
First project is free for 3 months, after that the price is $29.95 per project per month.
Below are some frequently asked questions for rform.
rform offers the following pricing plans:
Starting from: $30/month
Pricing model: Subscription
Free Trial: Available
First project is free for 3 months, after that the price is $29.95 per project per month.
rform offers the following features:
rform has the following typical customers:
Mid Size Business, Small Business
rform supports the following languages:
English
rform has the following pricing plans:
Subscription
We do not have any information about what devices rform supports
We do not have any information about what integrations rform has
rform offers the following support options:
Online Support
I've really enjoyed my overall experience with RForm as someone who is neither Contractor, Lead or Owner it took a while for me to totally understand RForm but your videos really helped. Also your company feels very personal its easy to contact someone when ever there are questions or mistakes have been made :)