Accounts payable & payment automation solution
4.7/5 (16 reviews)AvidXchange is a cloud-based accounts payable and payment automation solution which offers tools for invoice data capture, invoice processing, vendor payments, reporting, and more. The system integrates with a range of other business softwares and accounting applications, including Sage, QuickBooks, NetSuite, Microsoft Dynamics, and more.
AvidXchange automatically captures data from invoices submitted electronically by vendors, either by email or on the web. Vendors are automatically sent email confirmations when invoices are received, and if vendors only work with paper invoices, these can be submitted using a secure lockbox, and are converted to electronic format, allowing users to receive all of their invoices electronically. Data is automatically imported into the system once an invoice is received, removing the need for users to manually enter invoice data. Unlimited custom enforceable invoice approval workflows can be created to route invoices to specific departments or users, and account codes can be automatically assigned, including allocation codes.
With AvidXchange, vendors can be paid electronically while still maintaining existing approval workflows and banking relationships. Payment approval workflows can also be customized, with options for multiple approvers and step-level approvals. Payment and approval statuses can be viewed at any time. Users can also create over 50 standard reports with AvidXchange, or create their own custom reports, including accounts payable activity reports, missing invoice reports, and accrual reports. Reports can be scheduled, and subscribed to based on user authorization levels.
Pros
I like that it is easy to find invoices already in the system. I can search by vendor name or invoice number and the invoice and it's history will be retrieved right away.
Cons
What I like least about this software is that once the invoice has been approved and batched to be paid on a certain date, there really is no way for you to know if the check has been cut or sent until the accounts payable department manually updates each invoice with it's check image and number. Wish there was a way for it to be automatically added to Avid and where you can check on the status right away.
Thank you for the review! Great to see that we're helping your AP process be more efficient.
I would love to learn more about the challenges you're having with check payments so we can make sure our product team is aware. Please feel free to reach out. Thank you!
Efficiency, workflow and fraud control, reduced data entry, centralized invoice processing and accuracy.
Pros
Customer service, efficiency, data retainage, ease of finding invoices for vendors and auditors, fraud protection and frequent updates to correct any bugs that are found in the system.
Cons
That utility cutoff notices are placed in the statement queue and that you are not able to look up avengers invoice by the account number.
Hi Tonya,
Thanks for the great review!
I will pass on your feedback to our Utility team.
If you have any questions feel free to reach out to me personally: [email protected]
Thanks again!
Pros
I really appreciate the fact that there is no longer paper invoices floating around the office & potentially getting lost on someone's desk.
Cons
It would be helpful if there was an easy way to import from a .csv file.
Improved AP workflow, all automated and no more paper!
Pros
The software is easy to use and the support is top notch. Once the workflows are setup invoices move seamlessly through the approval process.
Cons
My only gripe would be on the Avid Pay module. Would love to see them offer for payments to be paid via ACH rather than just virtual card or check.
Pros
Very easy to set up and use, great customer service. Quick and easy to learn.
Cons
Indexers. Invisible trolls that come with the software who go in, pull the invoices and assign them where they want, so there may be invoices in random queues that are paid late, unless you check the random queues often.
Pricing information is available on inquiry.
Below are some frequently asked questions for AvidXchange.
AvidXchange offers the following pricing plans:
Pricing model: Subscription
Free Trial: Not Available
Pricing information is available on inquiry.
AvidXchange offers the following features:
AvidXchange has the following typical customers:
Mid Size Business, Small Business
AvidXchange supports the following languages:
English
AvidXchange has the following pricing plans:
Subscription
We do not have any information about what devices AvidXchange supports
AvidXchange integrates with the following applications:
AccountMate, AppFolio, FinancialForce Accounting, FinancialForce HCM, FinancialForce SCM, NetSuite, Rent Manager, Sage 50cloud, Sage Intacct, Viewpoint
AvidXchange offers the following support options:
Online Support, Phone Support
