This is the best way to visualize tasks and manage work flow. By having an ongoing list in things to do today, any of my team members can go in and pull a task into "Doing Now" - that + pomodoro timers that assign to each task means I can literally see where all the time in my day goes, and visually see how things are moving through the pipeline.
KanbanFlow is an amazing piece of software, and truly flexible for whatever you need it for. It allows you to visually manage any process, but our company uses it most heavily to monitor our WIP (work in progress) and to manage tasks across multiple users.
This allows us to take a quick snapshot of what's being worked on now, what needs to be done today/this week/this month. It also allows us to create an overall work flow ranging from this minute to strategy coming in the next months.
We have also used it to track deals in our pipeline but we ultimately switched that to Hubspot CRM because that includes deal values and forecasting while still retaining the Kanban Board aspect.
Probably the best part though, and the reason I always come back to KanbanFlow instead of any other Kanban Board is the pomodoro timer. This is the best place ever to use a pomodoro timer for a few reasons:
1) You can assign your pomodoro timer to specific tasks, so it's incredibly easy to later look back and see I spent 5 hours 20 minutes on this task.
2) You can look at your pomodoro statistics. I have no idea how much work I did today until I look at my pomodoro statistics and compare them to how well I normally do.
Nothing really, it does its job well. I do wish it had a mobile app instead of just a web interface, would encourage me to use it more on my phone.
KanbanFlow helped us organize a large set of tasks for a team of 19 people. Management also was able to create their own boards so we can keep track of different situations and on different levels. We never encountered problems setting up accounts and the site is always available and stable. We would be lost without it at this point! Users can activate e-mail notifications when a task is assigned to them which is useful if you ever have a reluctant users that says too much "I wasn't checking the board during the day".
*How easy and intuitive it is even for people that has never used something similar
*Includes so many useful features that have covered so far all situations we have encountered to keep track of the tasks
*Allows to manage different boards which is awesome for management
*Setting up accounts is quicker than you can imagine
*Makes you stay so organized that it's impossible to stop using it
*Stays efficient even with large teams
*Doesn't allow me to remove the colors I'm not using on the bottom legend without entering the settings menu. Just a little detail that could be easily implemented.
*There's no role in the boards that allowd users to only see it without editing rights. I guess it's linked to the concept of the metodology but it's been needed in a few opportunities.
All the basics of Kanban are available in the free tier. For a freelancer working with a single client, as I've done in the past, the free tier is probably all you need to get things done. I used Kanban Flow extensively for about 20 client projects, and then started using Slack. I've recently come back to KF, however, because it's much easier to stay focused and see how far you need to go to finish.
Free tier includes unlimited boards, and that's awesome.
The webapp is wicked fast on Chrome. I mean really really fast.
Premium tier is fairly priced.
Powerful premium features.
The app gets lots of attention from devs and is updated frequently.
Administration of boards is a bit tedious, requiring several clicks, and then clicks back to start over with a fresh board.
I can't find any way to increase the font size, other than zoom in Chrome.
Advanced functionality isn't free, and I imagine if you're a business with more than a couple team members, you'll need the premium tier.
Planning vertically (aka using a vertical list) seems to work better for me so I was glad to be introduced to Kanban Flow, and that they offer a permanent free version since, at first, I just wanted to test it out -- I've been using it ever since.
These are based on the free version.
* Offers free and premium version (the free version works great for me)
* Acts like a vertical to-do list
* Offers different colors so you can color code if you'd like
* Offers the ability to add subtasks
* Can set multiple reminders
* Can be shared with other users.
* Links are hyperlinked.
These cons are limited to the free version.
* Different colors are offered but the options are limited.
* The default "In Progress" section always expands each task automatically when you first sign on or refresh the page.
* Reports aren't available if you don't use pomodoro (there is a log though that shows up to the past 14 days).
* I tend to end up only using the "In Progress" column as a running to-do list.
* Can't attach files in the free version.
* It'd be nice if we could add sub-sub tasks.
It helps me stay very organized and on top of things with big and little tasks at work. Whenever I remember something that I still have to do I'll just quickly add a reminder or task for myself or the team in the appropriate column. That way I never forget anything I have to do and stay productive.
I love the simplicity of the design and how easy it is to use overall. It is exactly what I would expect from a software that helps me be productive and keep my workflow organized. It's incredibly easy and convenient to quickly add a tasks or reminder, even on the busiest of days, so it won't slip your mind. And I love the flow of columns you can move your tasks through as you're trying to get things done.
I think the actual design is a bit dated, I just don't love the look of the software as much compared to what else is out there.
Setting up the boards and using them is extremely easy to do. I have used it for client work - to keep track of the time I have spend on each aspect of each project and this has been very useful for that.
I am working with the free version - and so this might be available in the pro - but I would really like to have my tasks auto populate onto my MacBook calendar so I can coordinate tasks with meetings and the rest of my planning.
It has been my personal and work task list for the last few years. It has been very useful at keeping me organized and focused.
It is simple to use. My favorite part is the built-in timer on the bottom left. This is great for pomodoro time management.
You can add a checklist to a kanban card but you can't put subchecklists inside of a checkbox. I often like to break out complex tasks with further levels of detail and this would be a nice way to do it.
Clear visual project management and excellent time keeping tracker for each task
Kanban flow is a visually pleasing and ever expanding process app. I use it for all my project management and especially love the pomidork timer function. I would definitely recommend this product to anyone
There is nothing I dislike about this software
I wanted to experiment with kanban task boards, and this was a great initial platform. I have since moved on to using another product with more features, but kanbanflow is definitely worth looking into for a basic, easy-to-use solution.
Compared to other kanban software, this one is really simple and easy to use. Get rid of the sticky notes on a whiteboard and use this instead!
Very easy learn and start using.
I used the free version, which was great for my needs. However, you can also go on subscription to get the full raft of available features.
If you are looking for a kanban with lots and lots of features, you may find kanbanflow a bit lacking. It's real strength is its straightforward and easy-to-use design.
I am using this now as my full-time task manager. It does two things very well: simply lays out all of your cards, and allows you to time your work on each of your tasks. I like that the pomodoro timer isn't "fake". It is tied to whatever task you are working on, and you can easily switch tasks mid-pomodoro, and the appropriate time is logged to each task. So at the end of the week I can see by color, by label etc how much time I spent on everything.
I only have two minor gripes. One is that the UI is starting to get dated, the other is that recurring tasks show up again after you mark them complete. This is not a bug or anything, its just annoying to see it pop right up again. It feels like I was robbed of my gold star of completion. For now, I have an external system setup instead, on a cron job. So these tasks get posted to the API and show up on the board.
I liked the pomodoro timer as well as the simple layout.
Completed recurring tasks get put immediately back onto the board. Would love the option to hide them until near the time it recurs.
It's free version already comes with valuable functions. It's board view is easy and great to handle project tasks with support to collaboration and time tracking functionalities.
It repeat task functionality could be better, showing just what is next to be done, but it only show all the future tasks, which make some tasks to appear in the wrong time.
KanbanFlow has helped our team stay on the same page and increased our efficiency, productivity, and communication.
KanbanFlow is easy to use. The UI is easy to look at and the software is easy to learn. The program is pretty simple, yet it's very capable of handling just about anything you throw at it. It also connects to Outlook, which notifies other team members when they have a task due.
It's not pretty. There are other options that are more pleasing to look at, but that should not make you avoid it.
We have been using this to keep our team up to date on where our various projects are progress wise, and make sure everyone knows what they need to do.
It would be nice if there were some charts and reports that could be run like there are in a few alternative tasking apps (like Wrike). However, KanBanFlow has been great.
By writing down all tasks and color coding them by role, I have learned which things are taking up a lot of my time. I have created columns for "Waiting on Someone Else" and "Redirected From" so I can see where tasks are stalled for reasons beyond my control.
The customization of columns and colors are perfect. I set each work role as a different color so I can tell at a glace which role a task belongs to. I enjoy dropping things in the Done column. I use this as a communication tool with my supervisor by sharing my board.
I work multiple jobs in addition to owning a business. This software helps me manage everything from personal finance to client communications.
I use KanbanFlow every day to manage my life. It is user friendly and integrates with other products I use like Google Calendar.
User interface isn't particularly attractive.
It is very simple, intuitive, and easy to use.
There isn’t anything I don’t like about this software.
Overall the use of kanban boards has given us a great start in organising outlet workloads equally and providing individual and team accountability. It’s a great tool as a starter but need to as you would expect be used along side other applications.
We use the tool frequently to manage team and project tasks, we find the rocccurong task settings really useful for mapping monthly and weekly tasks!
You can assign tasks to individuals which can be shared and filtered as needed.
The card can list a number of subs tasks making it really clear on track g process as they move across the board swim lanes.
The tool almost has too many feature making it more complicated then it needs to be.
Maybe if there were more intervention with time sheeting or scheduling we would get more more use of the tool.
My favorite thing about Kanban Flow is the Pomodoro Timer. It keeps me focused and on task. It allows me to work in sprints and knock a bunch of tasks off my list - it's a fantastic productivity tool.
The version I use isn't as nice-looking as other tools.
As an industrial engineer, I am not new to kanban principle and this software really gives justice to the principle. We can easily check/monitor the progress of each task and the interface is good and not that hard to understand.
Its been months that I have been using this software and it really meets my expectations. I hope that it would continue to perform at par.
Simplify the communication with others on some projects
able to see at a glance anything that needs attention through color coding
Integrated to google calendar
cannot add custom field only tags are available
cannot change to other view ( list view, calendar view, etc)
cannot switch kanban view to other details (view by topic, view by member, etc)
I love KanbanFlow -- it's a simple and easy design and helps keep me on task! It's the best to-do list I've ever had!
Nothing -- I love KanbanFlow and will continue to use it.
Solved our problem at very low cost.
Easy to use. Demo version allowed for proof of concept in one day. Provided a number of fields that fit directly to our requirements.
It would have been nice to have the ability to rename certain fields to suit our local conventions and names. Also, there is some difficulty deleting values from selected fields.
Overall I LOVE this software and will continue to use it for years.
I love this software. It is easy to learn and use!
I own a self defense studio and wish that I could adjust the length of the breaktimes to match the length of my classes. Some are 45 minutes and others are 60 minutes
Very good project management software.
It has worked well of us when managing multiple projects with many different collaborators. I like that I can control what the different columns are called and that everyone has their own dashboard
I think the price is a little high for what this software can offer. I feel like its a little to limited on what it can do, I think its a great idea that they could take further to incorporate more of like a to-do list feel.
I had been using online Kanban tools for project and task management among different teams in my organization for last several months and things were going well but the problem I had been facing was the lack of Timeboxing. I explored and studied about the Pomodoro technique and Flow. After reading through it and downloading a few nice Pomodoro timer applications, I realized that an integration of Kanban and Pomodoro could be good combination to get the tasks done in timely manner. I wished there had been a tool available with both techniques combined and luckily I found KanbanFlow, a perfect combination of Kanban and Pomodoro tools. I have started using it and going to implement in my organization very soon.
Although it's a very nice tool but there's always a room for improvement. The user interface design can be improved to match some other similar tools and few other features can also be added.
A native mobile app along with Pomodoro timer would add a great value to it.
I wanted to give 4.75 but as it accepts only whole numbers so I am rounding it off to 5.